Did it ever occur to you the applications in your office hold sensitive information? It seems like a safe place to store them, but what would you do if a bad employee stole the information? Or worse, what happened to Bob…..

“Hey Bob, you finally made it!”

“Sorry, had a slight run-in with the cops”

“Run in with the cops! What happened?”

“My office got broken into last night.”

“Oh, that’s awful.  Is there anything I can do to help?”

“Well, I am pretty sure insurance will cover the missing items, but I’m worried about some items that were taken, namely all my rental applications for the house on Elm Street.  I’m concerned about getting in trouble. I mean, with identity theft being so common, I know the applications had a lot of private information on them…”

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No one would want to be in the same position as Bob.  Everyday there is another news story about data breaches and all the private information stolen. To gain confidence your new tenant can meet the obligations of the monthly rent, it is imperative to request private information from renters for screening. So what’s the answer? Below are two options to consider:

Option #1

The Federal Trade Commission (FTC) has put together pretty good five-key principles for a data security plan.  This is very helpful, especially if you are still using paper-based applications and forms.The steps below are followed by a link to a 20-minute interactive tutorial to help you implement these steps in your business.

  1. Take Stock. Know what personal information you have in your files and on your computers.
  2. Scale Down. Keep only what you need for your business.
  3. Lock It. Protect the information that you keep.
  4. Pitch It. Properly dispose of files or data you don’t need any more.
  5. And Plan Ahead. Create a plan to respond to security incidences.

Video Link for a 20-minute tutorial click HERE.

Option #2

Does the first option seem to be a lot of work? Then consider OnTAP! Since it’s a completely web-based solution, OnTAP eliminates the worry about keeping (or losing) paper documents and their contents – private information needing to be kept private.  OnTAP stores the applications on servers that are annually audited to meet the security requirements of the credit industry.

Don’t put yourself in the same position as Bob. Choose a better and safer way to store your sensitive information. Choose OnTAP.

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